P.C.P.O.A. Board Meeting Minutes 03/06/2005

The meeting was called to order at 4:00pm and the minutes from the prior P.C.P.O.A. board meeting held on 01/16/05 were read and approved for the record. Board members present were Bruce Philipoom, Brad Redwine, Joan Gardner, Rhoda Morrell. Jim White was absent.

Old Business:

Bank signature cards were updated at the Bank of America on 1/26/05 by the Treasurer and Secretary.

Bruce Philipoom presented the letter he drafted and sent to all residents in the original Pemberton Creek Subdivision requesting a volunteer to fill the vacant board position for 2005. To date, there has been no response.

Jim White presented, in absentia, a listing of street lights needing to be fixed by TECO. Brad Redwine will call and report the issues to TECO.

Brad Redwine reported having met with Springer Lawn Care to discuss the common area maintenance. A review of expectations was discussed and Mr. Springer agreed that improvement was needed and would comply.

New Business:

Membership Drive Status: Rhoda Morrell reported that the membership dues notice had been mailed out to residents the week of 2/21/05.

Treasurers’ Report: Joan Gardner presented a pro-forma report showing a bank balance of $5794.71 as of 3/04/05. It was reported that additional membership dues of $700 had been received but not deposited. To date a total of 18 members have paid the 2005 dues.

2005 Budget: A preliminary budget was created using 45 members ($4500) as a base line. As actual dues are received the budget will be revisited and amended as needed. A formal budget will be presented for approval to the membership present at the Spring Social to be held in April.

Spring Social /Business Meeting: Rhoda Morrell, social chairman, will oversee the annual social event, which is being hosted by Anthony and Jackie Haynes. A firm date needs to be set by the Haynes’ with the target being between 4/16 and 4/30/05.Brad Redwine will make a sign announcing the event and post on the bulletin board several weeks prior to the event date. A business meeting will also be held to discuss the 2005 Budget, special lighting district, Treasurers’ report, and other business as may be presented.

Improvement Projects: Joan Gardner presented information on TECO installed lighting to illuminate the sign at the front entrance. There will be a one time cost of $19.00 plus a monthly fee of $6.00 thereafter ($72 annually). This project had been requested and approved by a membership vote at the 2004 Spring Social.

A second project presented concerns the street lighting in the first section of Pemberton Creek. The existing street lighting in this section consists of only three lights and is not in compliance with current Hillsborough county code. The county will provide proper street lighting for this area if 50% of the section residents sign and submit a petition requesting that a “special lighting district” be created. All residents residing in the special lighting district will have a relatively small non-ad valorem assessment added to their property tax bill. The amount added to the property tax bill of the residents in the 1^st and 2^nd additions of Pemberton Creek for 2004 was $55.10 (less than $5.00 per month). Bruce and Brad volunteered to talk with residents in the first section to see if someone would be willing to champion the “special lighting district” concept.

Other Business: Rhoda Morrell brought up an issue re: a land use hearing scheduled by Hillsborough County on Friday 3/11/05 at 1:30 downtown. A piece of  property is under review for use as a “borrow pit” and is located at the corner of Pruett Rd. and Kingsway.  We will attempt to notify residents so they may call and or e/mail the county commissioners and attend the meeting if possible to voice any concerns.

The meeting adjourned at 5:50pm.

The next meeting is scheduled for Sunday, April 4, 2005, at 3:00pm in the home of Bruce Philipoom.